Whether due to resignation, layoff or firing, separating employees from the business is never a pleasant process nor is it always easy. Because many staff members have access to confidential data or company assets, it is critical to utilize a series of detailed and comprehensive steps to complete employee terminations and streamline the experience as much as possible.

This policy, written by Scott Matteson for TechRepublic Premium, provides termination guidelines, including the process of disabling former employee access, reclaiming company equipment and finalizing payroll/benefits details.

It complements our Employee Termination Checklist, which should be filled out by involved individuals/departments and can be printed or used in electronic format, and shared with appropriate personnel.

Featured definition from the policy:

These critical questions must be answered before the termination:

What responsibilities does the user have and how can they be passed off to others?

What access does the user have to company assets and information, whether internal or external?

Does the employee have any special privileges, such as the ability to sign checks for the company or update external DNS records?

What assets does the employee need (and have) to do their work? Who will disable the employee accounts?

Who will reclaim company assets from the employee?

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TIME SAVED: Crafting this content required 10 hours of dedicated writing, editing and research.